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Course Reserve - Faculty - FAQ
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General Information
Submitting
Material
Copyright Issues
End of the Semester
Issues
General Information
Submitting Material
- How do I place
material on course reserve?
Faculty must submit a syllabus/course
reading list to HS/HSL Course Reserves in the Circulation Department or send
it via email to Eres@hshsl.umaryland.edu.
In order to expedite processing, please include your name, phone number, class
size (required to obtain copyright clearance), course number, section and
title, and the date items should be put on and taken off reserve. Full citations
are necessary in order to accurately process the items. Items without a citation
will not be put on reserve. Once a reading list is processed, the faculty
member will receive a password for the course. NOTE: Faculty members
are responsible for distributing the password to students.
- When should
I submit materials for course reserve?
July 3 and November 23 are the usual deadline dates for submitting required
readings for the fall and spring semesters, respectively. Syllabi/course reading
lists received after these dates may not be processed in time to meet the needs
of the students.
- How long will
it take for my materials to be added to course reserve?
All or most of the required readings on syllabi/course reading lists received
by the submission deadlines will be ready and accessible through ERes or at
the Circulation Desk on the first day of classes. Lists received after the
deadlines are processed in the order received with no exceptions. For students'
information, faculty members' names, course numbers and the date the syllabus/course
reading list was received by the library for processing is posted at the Circulation
Desk.
- Is
there a limit to the number of items I may place on course reserve?
A limit of 50 required readings per course may be placed on reserve. Only
one copy (photocopy or scanned) of a journal article is placed on reserve.
One copy of a book per 40 students may be placed on reserve, to a maximum
of three copies.
Faculty members who feel they must exceed
the limit of 50 items should contact the HS/HSL Course Reserve Unit no later
than 10 weeks prior to the beginning of the semester and should have a required
reading list to submit at that time. If
a list exceeds 50 required readings, only the first 50 will be placed on reserve,
unless the instructor indicates which 50 are required readings.
- What happens if
the library does not own the material I wish to place on course reserve?
If the HS/HSL does not own
the material you request, we will attempt to obtain it. It may take six to
eight weeks for a book order, and up to three weeks for an Interlibrary Loan
order to be filled. Please note that the Library will purchase a maximum of
two copies of a book for reserve use.
- What
if the book I want to place on course reserve is checked out?
HS/HSL Course Reserves staff will place a recall on the item. Patrons have
14 days from the day the recall is placed to return the item. If the item
is not returned in a timely fashion, the patron is charged for replacement
and a new copy is ordered for reserve.
- May I place
books from other libraries on course reserve?
No. The HS/HSL will place only materials owned by the Library or the instructor
on reserve.
- Can I place
personal material on course reserve?
Yes. However, be aware that it is likely personal material will suffer wear
and tear. Moreover, the Library must mark the item for reserve. It is unlikely
that the material will be returned in the same condition as when it was given
into the Library's care.
- Can journals
be placed on course reserve?
Bound volumes and unbound journal
issues may not be placed on reserve. Individual articles can be copied
and, "fair use" or copyright clearances permitting, placed on electronic
or paper reserve.
- Can book
chapters be placed on ERes?
Due to the complexity of copyright law involving book chapters or excerpts,
the HS/HSL does not usually place book chapters on electronic reserve; instead,
the entire book is placed in the regular reserve collection.
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Copyright Issues
- Is copyright
an issue in course reserve?
Yes, copyright is an issue, particularly with journal articles that are copied
or scanned for reserve purposes.
- Who is responsible
for obtaining copyright clearance?
The HS/HSL pursues copyright permission as a courtesy to our faculty, whereas
some universities/colleges defer this responsibility to their faculty. However,
there is no guarantee that copyright clearance will be obtained. The copyright
holder's fees or stipulations may be outside the range set by the Library.
- If
there are copyright fees, who is responsible for paying them?
Currently, HS/HSL pays up to $50.00 per article for royalty fees invoiced
by the copyright holder. The Library will only put articles that exceed $50.00
in royalty fees on reserve if the faculty member is willing to pay the remaining
amount.
- What if copyright
clearance is not obtained?
If copyright clearance is not obtained, the faculty member will be notified
of the options available, which may be to supplement the fees already paid
by the Library or to place an alternate reading on reserve.
- What
about Fair Use? How do we determine if an item is fair use or not?
We interpret Fair Use to mean that the first time an article is put on reserve,
no request for copyright clearance is needed. The second time the same article
is used for the same class by the same instructor during a subsequent semester,
copyright clearance must be obtained.
- Does the HS/HSL
use the Copyright Clearance Center (CCC)?
The HS/HSL will request permissions from either the CCC or the individual
copyright holder and will pay fees up to $50.00 to obtain permission for a
single article.
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End of Semester Issues
- What
happens to my course reserve material
at the end of the semester?
Scanned articles are archived at the end of each semester and books are returned
to the stacks.
- Will
my course reserve list be saved for the next semester?
HS/HSL Course Reserves does not automatically keep items on reserve for the
following semester. Faculty must contact Course Reserves if they are teaching
the same course and want the same readings (scanned articles, books, etc.)
on reserve.
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