Use of Conference Rooms and Study Rooms at HS/HSL

• Conference Rooms
• Conference Room Descriptions
• Study Rooms

CONFERENCE ROOMS

1. The HS/HSL conference rooms are available and can be reserved by university staff, including both University of Maryland and VA Hospital staff, for meetings that directly relate to university business. Conference rooms available are the Balis Conference Room and the Boughman/Alpern Family Conference Room. The Gladhill Board Room is not available for reservations through HS/HSL. The Gladhill Board Room is controlled by the President's Office and has a separate policy.
   
   
2. The Balis and Boughman/Alpern Family Conference Rooms are available weekdays during Library hours. These rooms are not available for weekend reservations. Both rooms have a no food policy. Drinks may be brought in using the approved HS/HSL mug. Any exceptions to the "no food" policy must be approved in writing by the HS/HSL Director.
   
   
3. Meeting rooms will not be reserved on a permanent basis for groups outside the Library. The maximum number of consecutive meetings that can be scheduled by persons outside the HS/HSL is five meetings and no more than six months in advance.
   
   
4. The meeting rooms should not be reserved or used for functions that are charging a fee to attend unless it is a program sponsored by the HS/HSL.
   
   
5. The Library does not provide audiovisual equipment.

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CONFERENCE ROOM DESCRIPTIONS

Boughman/Alpern Family Conference Room
Location: Room 130, first floor, south
Seating: 18 people at the conference table
Facilities: Retractable screen, data connections and phone available
Food: No food allowed, drinks in approved mugs only
Scheduling: Contact Tonya Anderson at 6-8853 to reserve

Balis Room
Location: Room 504, fifth floor, north
Seating: 12 people at conference table
Facilities: Retractable screen, data connections and phone available
Food: No food allowed, drinks in approved mugs only
Scheduling: Contact Tonya Anderson at 6-8853 to reserve

Gladhill Board Room
(function must be requested and attended by the President, the Chancellor, a Regent, a Dean or a Vice President )
Location: Fifth Floor Tower
Seating: 21 at conference table; room for 40 in audience
Facilities: Retractable screen and shades for windows
Food: Approved caterers only
Scheduling: Pat Maloney at 6-7004 in Presidents Office

Distance Education
(Available Monday through Friday 8:00 a.m. to 5:00 p.m. only)
Location: Lower Level
Seating: 38
Food: No food allowed, drinks in approved mugs only
Scheduling Contact Tonya Anderson at 6-8853 for meetings.
To schedule a Teleconference in the Distance Education Room call 6-4763.

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STUDY ROOMS

1. Study Rooms are for student use only. They should not be used to conduct non-library related university business or other business. The Director or Deputy Director of the Library are the only people authorized to make any pre-planned use of the rooms.

2. Group study rooms located on floors 2,3,4, and 5 are for groups of 2 or more. Individuals may be asked to leave if a group needs to use the room.
   
   
3. Use by groups for the University of Maryland, Baltimore community takes precedence over all others.
   
   
4. Study rooms are first come, first served.
   
   
5. No food is allowed in the study rooms. Students may drink beverages in approved container only.
   
   
6. Study rooms may not be reserved by students, faculty or visitors.
   
   
7. Study rooms are not sound proof and groups studying should not create noise levels that would disrupt other students in the surrounding areas.
   
   
8. Furniture should not be removed from study rooms or moved into study rooms. Any moved, damaged or broken study room furniture should be reported by calling the 6-8853.