Computer Classroom Reservation/Use Policy

RATIONALE/BACKGROUND

1. There are three classrooms in the HS/HSL equipped with computers.
2. This policy serves to ensure fair and equitable use of the classrooms by HS/HSL staff, the campus community and others, with highest priority given to HS/HSL programs.

DESCRIPTION

• Classroom 1 (LL03) - 18 workstations plus one teaching workstation
• Classroom 2 (LL04) - 14 workstations plus one teaching workstation
• Classroom 3 (LL05) - 25 workstations plus one teaching workstation

Computers are equipped wtih SynchronEyes classroom management software and overhead projection units that allow for broadcasting from the teaching workstation. There are white boards and easels in each room. Users must provide any other AV equipment and support.

HARDWARE/SOFTWARE

GUIDELINES

1. Highest priority for use of these rooms is given to HS/HSL programs and HS/HSL supported or sponsored programs. This includes programming for Region 2, NNLM programs.
2. Units on campus and outside organizations may use the classrooms (see Fees). The Classroom Reservation Request Form must be submitted to and approved by the Assistant Director for Information and Instructional Services, HS/HSL.
3. Fees may be waived if HS/HSL staff benefit from attending the class. Registration fees are waived for staff attending.
4. Long-term continuous use is discouraged, (e.g. every Monday for a year or every day for a week) except when approved through written request to and approval by the Assistant Director for Information and Instructional Services, HS/HSL.
5. Arrangements for use should be made at least one month in advance of the date needed.
6. Any software to be loaded must be loaded by HS/HSL computer support staff. This software must be delivered to the support staff as soon as the lab is booked to determine its compatibility with teaching lab equipment and to ensure proper working order. It is required that the software be made available to the HS/HSL computer support staff at least 3 weeks in advance of the class. Upon receipt of approval to use the classroom, users will be given the name of their computer support staff liaison.
7. The HS/HSL reserves the right to refuse to load any software if, in the judgment of library staff, loading such software would jeopardize the existing software owned by the library. Copying software is a violation of the copyright law and strictly prohibited. Any individual found to be pirating software will be denied use of HS/HSL computing facilities.
8. The class instructor should review the installation prior to the day of the class. Call the assigned computer support staff liaison to schedule a time to visit the classroom.
9. The class instructor should report no later than one hour before the class to review lab operations and to set up for the class.
10. Absolutely no food or beverages are permitted.
11. The classrooms are only available during hours that the library is regularly open. Monday through Friday from 8:00 am - 5:00 pm is preferred. Exceptions may be made depending on support staff availability.
12. Sponsors and/or contact persons must be present at the start of the class to aid the instructor if they are from an outside organization.

FEES

$250.00 per 1/2 day. University of Maryland, Baltimore, including both University of Maryland and VA Hospital staff users.
$500.00 per day. University of Maryland, Baltimore, including both University of Maryland and VA Hospital staff users.

$500.00 per 1/2 day. Outside groups or corporations.
$1000.00 per day. Outside groups or corporations.

Misrepresentation of affiliation will result in immediate cancellation of programs or classes.

Fees must be received prior to the date of the class and are payable via IDT, check, or credit card. Checks and IDTs should be made payable to Health Sciences and Human Services Library, University of Maryland.

Any organization using the microlabs will be responsible for damage that occurs to the computers, furnishings or room during use.

CANCELLATION POLICY

If a class needs to be canceled, notification must be received by the HS/HSL no less than 24 hours prior to the class or there will be no refund of fees.

If cancellation notification is received before the 24 hour deadline, then 10% of the total microcomputer teaching lab fee may be charged.

CANCELLATION DUE TO INCLEMENT WEATHER

If the HS/HSL is closed due to inclement weather, all scheduled classes within the building are canceled. Every attempt will be made to reschedule the class with no additional fees. Call the campus weather hotline to determine if the campus (and library) are closed: (410) 706-8622.

CONTACT US

For Policy Questions Contact: Alexa Mayo, Associate Director, Services, 410.706.1316
For Technical Questions Contact: Raymond Hall at 410.706.1072
To Reserve a Classroom Contact: Michele Nance at 410.706.4763

Effective Date: January 4, 1999
Revised: May 15, 2002
Approved by: Executive Director, Division Heads